Whether you own a small business or a large and thriving company, chances are high that you and your employees use computers in many aspects of your work. If your computer crashes or your website goes down, it could result in loss of productivity and customers, even in just a few minutes. Make sure to prepare yourself and your employees in case a crash does occur.
While you can’t prevent power outages, there are steps you can take to make sure that your information is safe for when the power returns. Downtime is harmful to any business, but especially to smaller companies who rely heavily on customer loyalty and easy accessibility.
If your company suddenly loses its important data, you might get stuck without contact information, history, inventory, and other vital numbers. Even just an hour of downtime can result in hundreds or thousands of lost dollars, so make sure to protect information and restore it instantly in the event of a crash.
Some Still Don’t Back Up
We constantly hear how important backing up files and information is, but millions of people (business owners included) still don’t perform regular backups. We rely so heavily on our technology, and sometimes forget that it can still fail, even when running the most advanced programs and apps. Be sure to back your files up often. It never hurts to be prudent.
Understand the Effects
If you have never experienced a crash, you may not understand how such an event can impact you, especially for your business. Imagine that you are working on payroll or crunching sales numbers for the quarter, and the computer suddenly won’t turn on. All of the information that you have put together over the years of running your company is gone.
Without proper backup, you most likely won’t be able to get any of the data back. Unless you have diligently kept paper backup, your valuable and vital information is lost.
Make Sure Your Backup Software is Working Correctly
Once you have selected a backup host, make sure to test the backup software often. Upload files, keep copies on your own computer, and then delete them off the website. Ask the hosting provider to retrieve these files for you, and make sure that your hosting provider keeps logs and monitors activity and changes to the storage. If you prefer to manage files on your own, online companies offer cloud storage, which store and keep the files in one easily accessible location.
Whom to Call for IT
If your business has a designated IT professional, make sure he or she is keeping track of all the data and location of the backup files. Stay current on practices and processes, if your IT person is unavailable at the time of a crash. If you don’t have an IT person, become familiar with the company that hosts your backup files, and make sure they know that you are the contact person in case there is a problem.
Protect your assets by making sure to back up and store all of your information. Many business owners will deal with a crash at some point, so prepare now and avoid detrimental loss.